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Documents Management System
One Secure Location For Every Document
Digitize, organize and manage contracts, legal records, agreements, forms and project documentation with advanced security, OCR search, version control and complete audit visibility.
Documents Dashboard
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AA
Ahsan Ali Admin
Total Documents
2.8M
↑ 12.5%
Active Files
650K
↑ 8.2%
Pending Approvals
85
↑ 5.1%
Storage Used
12.5 TB
↑ 14.3%
Documents by Type
2.8M
Total
Contracts 35%
Agreements 25%
Legal 15%
Financial 10%
HR 8%
Others 7%
Recent Activity
Sale Agreement.pdf
2m ago
Transfer Deed.pdf
15m ago
NOC Document.pdf
1h ago
Storage Overview
12.5 TB / 20 TB 62.5%
OCR Indexed
1.2M Files
Shared Docs
85K Files
Intelligent Document Management
- Centralized repository for all documents
- Advanced search with OCR & filters
- Tagging, categorization and metadata
- Document linking with customers, properties, projects & transactions
- Drag & drop upload & bulk upload
- Automatic document indexing
- Secure, scalable and compliant
| Name | Type | Size | Uploaded By | Date | Status |
|---|---|---|---|---|---|
| 📄 Sale Agreement.pdf | 2.4 MB | Ahsan Ali | May 21, 2024 | Approved | |
| 📄 Transfer Deed.pdf | 1.8 MB | Fatima Khan | May 21, 2024 | Approved | |
| 📄 NOC Document.pdf | 1.2 MB | Legal Dept | May 20, 2024 | Pending | |
| 📄 Payment Receipt.pdf | 950 KB | Bilal Ahmed | May 20, 2024 | Approved | |
| 📐 Site Plan Drawing.dwg | DWG | 6.5 MB | Engineering | May 19, 2024 | Approved |
| 📄 Tax Certificate.pdf | 1.1 MB | Finance Dept | May 18, 2024 | Approved | |
| 🖼️ ID Card Copy.png | PNG | 680 KB | Customer Service | May 18, 2024 | Approved |
| 📝 Contract Draft.docx | DOCX | 1.6 MB | Legal Dept | May 17, 2024 | Draft |
Showing 1 to 8 of 24 items
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Powerful Capabilities
Version Control
Compare versions, restore previous versions and track all changes.
OCR Search
Convert scanned documents to searchable text with OCR technology.
Secure Access
Granular role-based permissions and department level access control.
Approval Workflows
Route documents for approval with multi-level workflows and status tracking.
Smart Linking
Link documents with customers, properties, projects, vendors & transactions.
Audit Trails
Complete audit logs of all activities, views, downloads and updates.
Approval Workflow
Document Uploaded
Legal Review
Finance Review
Director Approval
Document Approved
Documents by Category
2.8M
Documents
Contracts 35%
Agreements 25%
Legal Documents 15%
Financial 10%
HR Documents 8%
Others 7%
Most Active Users
AA
Ahsan Ali
2,450
FK
Fatima Khan
1,890
BA
Bilal Ahmed
1,560
LD
Legal Dept
1,245
Recent Activity
Sale Agreement.pdf was approved
By CEO • 2m ago
Transfer Deed.pdf was uploaded
By Fatima Khan • 15m ago
NOC Document.pdf approval pending
By Legal Dept • 45m ago
Payment Receipt.pdf was shared
By Bilal Ahmed • 1h ago
Contract Draft.docx version updated
By Legal Dept • 2h ago